A school management is an important part of any educational system. School authorities all over the world are continuously engaged in numerous activities to efficiently manage school functions and provide better educational experience to students. However managing school affairs is not at all easy in this fast growing world.
To better perform the functions of school management and assure parents of their child’s safety and progress, schools must use school information management systems customized to suit their requirements and that is just what SIX WARES has for you in store. In addition to any other modules you may request for on sending your custom requirements which are then used for developing your tailor made school management system, here are some of the basic functionalities or benefits you must, beyond any reasonable doubt, expect:
STUDENT INFORMATION MANAGEMENT
This module allows for easy access to student particulars, grades, schedules, address, disciplinary records, attendance, homeworksc achievements, extra-curricular activities and any other custom reports anytime. Virtually all information regarding the students can be accessed easily using the cloud based school management system developed for you by SIX WARES.
TEACHER INFORMATION & ACCESS
Allowing for school administrators to track the school' teachers' particulars, residential addresses and other relevant data. Since the school managent system is cloud based, it is always online so the school authorities including teachers and parents can access their schedule anytime deemed convenient to them.
PARENT ACCESS & COMMUNICATION
One of the most powerful features of this student information management system is the Parent Portal specifically designed to allow parents to log in and view their children's information anytimeon entering correct login credentials ultimately allowing them to keep track of their child's attendance, workload and progress! The portal enables parents to be connected to their student’s classroom and teachers 24 hours a day keeping parents involved and actively participating in their student’s education. The information available to parents in the parent portal is completely customizable by the school and can include attendance records, grades, classroom assignments, calendars, a message board, and basic student and parent information.
STUDENTS’ ATTENDANCE MANAGEMENT
Attendance is one of those administrative tasks that must be done at the start of each class. It can take up valuable time at the beginning of class and sometimes be difficult to manage. Attendance books traditionally are big grids with tiny squares that are hard to read and can be easy to make errors in. With a school management system, taking and managing attendance is no longer a hassle.
The easy to use online attendance module makes taking attendance quick and less prone to errors. Record a student’s attendance on the colored chart with a click of the mouse. Attendance information can then be immediately shared with parents to help them keep track of their students.
AUTOMATED GRADEBOOK
It is customized to suit your needs with one personal online grade-book for each teacher. The online grade-book feature enables teachers to enter grades frequently.
The grade-book module makes recording and calculating grades simple and efficient. Simply enter student grades and let magic under the hood do the rest. Fully customizable, you can weight individual assignments or categories to suit your class’s needs, add and delete assignments, and redefine assignments and grade weighting. After new grades are entered, the overall class grade is averaged and updated.
Teachers no longer have to spend hours poring over grade-books, papers, reports, and calculators.Grade-book module does all of the calculations, updates, and the core system automatically updates the Parent Portal with current grading information so that parents can monitor grades and be an active participant in their student’s education.
REPORT CARDS GENERATION
Report cards are fully customizable - you get to have your own grading criteria, grading flow, report card format. You can print beautiful report cards and transcripts.
Report cards are perhaps the most anticipated report of the school year. A cumulation of a student’s hard work throughout the year, a report card can be a huge reward for dedicated students and their parents.
Report cards, however, can be a time-consuming undertaking for both the office and teachers. The report cards module streamlines this process so that report cards are no longer a hassle to produce. It automatically completes report cards using the school’s interactive database. Report cards are totally customizable so you can include the information that is important and unique to your school. Once teachers and administrators finalize and approve the report cards, they are available immediately to students and parents.
STUDENTS’ ASSIGNMENT MANAGEMENT
You can create homework assignments in seconds and share them instantly with your students.
The homework feature makes daily classroom homework assignments available to students and parents 24-hours a day. Teachers can post assignments to the Parent and Student Portals along with instructions, clarification and details. Homework posts include the date it was assigned, the date it is due, instructions and attachments. Teachers can add clarification or modify homework assignments and projects as necessary.
What makes the homework feature powerful is the access students and parents have to teachers to ask questions about those assignments. In addition, students will no longer be able to use the excuses “I didn’t know” or “I forgot” because the homework schedule is always available, and parents can double-check those assignments to make sure they are completed.
ACCOUNT MANAGEMENT
Only few student information systems offer true accounting functionality. Tracking institution’s day to day expenses and income, keeping all records of fee received and the defaulters will make work easier for education institutions. If possible stay away from accounting software that doesn’t talk to student information system. Our school management system will provide you with that.
LIBRARY MANAGEMENT
Find, Search, Issue and Return books are the basic features of this module. This module will generate auto reports for the book condition, likeliness among students, fine collected, etc.
ELECTRONIC NOTICEBOARD
Our school management system contains an electronic noticeboard. This means that anybody can post a notice up about anything. Another advantage is that people can reply to notices. It can be used to do anything from posting up web links of interest to organizing staff nights out.
DOCUMENT STORAGE
Being able to store documents in a school management system is a handy feature. For example, I can store all the school’s policies in one place for teachers to look at. However, even better again would be the ability to store assessment results, for example MIST, Sigma-T, etc. Better again would be comparison lists of results of these assessments. Another document to store might be children’s reports each year. A report generator would be a welcome addition as these take ages!
PARENT TEACHER MEETING TIMETABLE GENERATOR
Trying to timetable parents for parent teacher meetings is one big nightmare. One has to fit siblings together. One also has to make sure that support staff get to talk to parents after (or before) the teacher. It takes hours to get it manually, and even then there’re tones of mistakes. As a school management system will have access to each child and their relationship to their siblings in the school as well as support details, a computer program might have more luck.
TO SEE MORE OF THE MODULES IN ACTION some of which include (SIMPLIFIED CLASS SCHEDULING, STUDENT ADMISSIONS, FEE TRACKING AND ONLINE PAYMENTS, EMAIL, TEXT AND VOICE MESSAGING, etc), drop us an email on info@sixwares.co.zw requesting for the demostration credentials which can be used for logging into the demo setup. Alternatively, you can call us on 00263779780047 to get assistance.
SIX WARES SOLUTIONS
01 School Management System for efficiently operating schools. It contais modules covering registration, enrollment, attendance.
02 Hospital Management System designed to manage all the aspects of a clinic or hospital's operation, such as medical, administrative, financial and issues.